Human Resources Assistant

Details: 3 Positions

Posted: July 22, 2024

Level: Management / Confidential (Professional 2) 

Hours: Full-time, 40 hours per week

Closing Date: The committee will begin review of applications immediately. Applications must be submitted by 5:00pm (EST) on Wednesday, August 21, 2024.

Location:

CT State Community College

Multiple campuses-

Asnuntuck (Enfield CT), Norwalk (Norwalk CT) Quinebaug Valley/Three Rivers (Danielson and Norwich CT)

• This position is not remote**

For more information, please visit the campus website or www.ct.edu/hr/jobs

CT State Community College Mission:

Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves.

CT State Community College Vision:

Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

CT State Community College Equity Statement:

Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date: 

September 2024

Position Summary:

Reporting to a Human Resources Manager, the Human Resources Assistant is a customer-centric role primarily responsible for supporting the Office of Human Resources and its overall day-to-day responsibilities, duties & and special projects/events. Serves as the first point of contact, receives all inquiries and requests for information, and maintains a welcoming environment for staff, faculty, students, prospective employees, and visitors. Supports higher level HR positions and functions by processing documents, triaging customer contacts (front desk, phone, and e-mail), and providing HR administrative support for projects and initiatives. May provide direct administrative support to Human Resources Generalists or Human Resources Managers, including support with vendors and contracts, budget processes, office supplies, and events.

Distinguishing Characteristics: Position of the class perform skilled and para-professional services in a broad range of campus-based human resources areas which can include employment, benefits administration, affirmative action, fair employment practices, personnel records management, training administration, payroll management and general administrative assistance. These positions are distinguished from clerical support positions by virtue of involvement in personnel practices such as employment or benefits administration where decisions and actions can have a material effect on present and potential staff members.

Example of Job Duties:

Under the direction of the Human Resources Manager the Human Resources Assistant is responsible for supporting the Office of Human Resources and its overall day-to-day responsibilities, duties & and special projects/events through effective performance in these essential duties:

• Provide day-to-day administrative support for the Office of Human Resources.
• Greet all visitors to the Office of Human Resources. Receive all incoming phone calls, and e-mails, as well as in- person inquiries.
• Route and escalate issues to appropriate HR team members.
• Perform initial on boarding for new and returning staff and faculty including coordination of nomination forms and contracts. Conduct orientation for new staff members in such areas as completion of required forms, explaining CSCU policies, benefits, payroll information and timecard process.
• Provide general administrative services such as producing reports on employment and benefits, assisting in the publication of human resources announcements, responding to public inquiries about employment with the community college, assisting in arranging for in-service staff training and additional duties as needed.
• Facilitate completion of Form I-9 Employment Verification requirements for all new employees and student workers and employment verification requests for current employees.
• Create and maintain accurate HR files, records, and documentation (hard and soft copies). This includes such tasks as creating initial staff records, processing forms for changes in staff information, assuring the proper security of employee information Ensures all records, files and folders are maintained, updated and digitized, where applicable.
• Assist in the coordination of activities and events, meetings, training, and surveys as well as any support needed during the activities or events. Ensure required staff and materials are available and prepared for events or activities. Attend staff meetings.
• Assist in interpreting, administering and ensuring compliance with human resources, employment and equal opportunity laws, regulations, policies and procedures.
• Provide assistance to employees in areas such as leaves (e.g., family, medical, military), and tuition reimbursement. Coordinate/distribute tuition waivers and other HR related forms.
• May serve on human resources project teams involving the conduct of best practice research and the development and implementation of new systems, training initiatives and other projects with statewide impact.
• Track of Special Appointments, any other contractual accruals.
• Assist with Request to Fill (RTF) forms.
• Run EPMs/STARS reports and look up information in CORE-CT.
• May serve as a lead and provide direction to student workers.
• May take direction from and provide direct administrative support to the HR Generalists or HR Managers.

This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.

Incumbents must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.).

Minimum Qualifications:

Associate’s degree in an appropriately related field together with two years of related experience; or a combination of education, training and experience which would lead to the competencies required for the successful performance of the position’s essential duties.

Incumbents are required to have demonstrated advanced knowledge and abilities in the following: 

• Demonstrated ability to understand and apply human resources policies and procedures in a way that meets legal and regulatory requirements and that supports the community colleges’ management in their objective of recruiting and retaining appropriately qualified staff and providing effective administration of sound human resource management programs.

Preferred Qualifications:

• Knowledge and experience with Core-CT or similar Human Resources Information System (HRIS).
• Experience working in a higher education environment.

Starting Salary:

Minimum Salary; $62,829 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. The salary will be based on the selected candidate’s qualifications such as education and job-related experience, and internal equity.

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. 

Application Instructions:

To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume. 

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

For more information or to apply via our website at www.ct.edu/hr/jobs

Selection Procedure:

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates’ qualifications.

Background Screening:

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Continuing Notice of Nondiscrimination

CSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: John-Paul Chaisson-Cardenas, PhD, MSW, Vice President of Diversity, Equity, and Inclusion, ([email protected]).

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F

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