CSCD Human Resources Specialist III

Job Summary

Works under moderate supervision and normally receives detailed instruction on work assignments. Supports Human Resources management activities in various divisions throughout the organization. Assists in administration of Human Resources management programs. Performs Human Resources support activities and maintains confidentiality regarding Human Resources related issues.Distinguishing Characteristics:

This is a job classification within the Human Resources job family.

Duties and Responsibilities

• Coordinates administrative processing of new hires and terminations. Processes applications, pre-employment screening, testing, scheduling interviews, meetings, training sessions, conducting employment verifications, responding to applicants regarding job openings, and responding to departmental and other inquires related to Human Resources issues. Prepares job postings and job descriptions, as required.
• Logs data and maintains personnel and/or payroll files, records and/or budget information.
• Assists in the administration and communication of policies and procedures. Responds to requests from employees, applicants, public, management, and other County departments regarding ADA, FMLA, FLSA, Workers Compensation, health insurance, billings, employee benefits enrollment, hiring procedures, job requirements, training, light duty assignments. Processes required forms and provides recommendations concerning procedures and personnel issues, as required.
• Prepares, processes and monitors Personnel Action Forms and coordinates with payroll personnel ensuring conformity to State and Federal laws and regulations and County policies.
• Processes and logs various personnel actions including employee performance appraisal forms, family medical leave requests, vacation requests, and time-sheets.
• Assists in evaluating jobs, preparing job descriptions, conducting internal and external surveys to compile information, and analyzing information for reports and presentations.
• Drafts, develops and processes memos, letters, reports, newsletters, forms, and other documents.
• Assists with payroll functions, and maintaining training records and data. Researches and produces Human Resources related statistical reports and presentations, as required.
• Advises management and employees on Human Resources issues, Employment Law, Civil Service Regulations, County Policy, FLSA, FMLA, ADA, Workers Compensation, and Sheriff’s Office Policy.
• Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience: Associate’s degree in Personnel Management, Human Resources Management, Business Administration or a directly related field AND three (3) years of administrative experience supporting Human Resources activities;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

MINIMUM Requirements: (Cont.)

Licenses, Registrations, Certifications, or Special Requirements:

None required.

Preferred:

Specialized coursework in the area of Human Resources.

Bachelor’s degree in Personnel Management, Human Resources Management, Public Administration, Business Administration.

Valid Texas Driver’s License.

Knowledge, Skills, and Abilities:

Knowledge of:

• File management and techniques.
• County policies, procedures and terminology.
• Principles and practices of Human Resources management.
• Federal, State, and Local regulations and laws pertaining to employment, Workers Compensation, American with Disabilities Act, Family Medical Leave Act, Fair Labor Standards Act.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Resolving complex problems.
• Conducting research and presenting information.
• Compiling data and generating reports.
• Both verbal and written communication.

Ability to:

• Maintain confidential data and information.
• Create effective filing systems and retrieve and disseminate information.
• Work independently and accomplish department/division objectives.
• Compile data and to write clear and comprehensive reports.
• Perform multitasking.
• Explain information.
• Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public.

Work Environment & Other Information

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions. 

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Work Hours: Typically 8:00 AM to 5:00 PM; Monday through Friday (Days and Hours may vary) 

Location: 411 W. 13th St., Austin, TX 78701

Department: CSCD Adult Probation

Criminal, Education, and Employment History Check Required.

Benefits

Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment.

FY2024 Travis County Benefit Guide

In this valuable Travis County Benefits Guide you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.

Credit Union

Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.

Deferred Compensation

Employees may enroll in a tax- free sheltered investment plan through payroll deduction.

Direct Deposit

Employees may sign up for direct bank deposit.

Employee Assistance Program

Travis County provides a confidential counseling and referral service free of charge to county employees and their family.

Employee Organizations

Membership in the American Federation of State, County, and Municipal Employees Union is available through payroll deduction.

Employee Health & Wellness Clinic

Employees may access the clinic for a variety of wellness program and health care services with no co-pay, no deductible and no co-insurance costs.

Holidays

An average of eleven paid holidays are designated by the Travis County Commissioners Court at the beginning of each fiscal year.

Insurance 

Employees may select from four plans: an Exclusive Physician Organization (EPO), Choice Plus Preferred Physician Organization (PPO), Consumer Choice or a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). All four options include a Pharmacy Plan. Travis County’s current policy is to pay 100% of the employee’s health insurance premium for the Consumer Choice and HDHP. Employees will pay a premium for both the EPO and PPO. Other insurance benefits include $50,000 Basic Life and AD&D paid by the County.

The following benefits are employee paid:

• Dental
• Vision
• Supplemental Life, AD&D
• Dependent Life
• Short Term Disability
• Long Term Disability
• Long Term Care

New employees are covered on the first day of the month following 28 calendar days of employment.

Longevity

Longevity pay is paid for each year completed after three years of continuous service. Peace Officers in a law enforcement activity, whose job requires state peace officer certification, receive pay after one year of certification.

On the regular payday on or after the employee’s fourth and subsequent adjusted service dates, he or she receives a single payment for the previous year.

Parking

A limited number of assigned parking spaces are available to employees in the Courthouse Complex.

Personal Holidays

Regular, full-time employees are eligible for up to three paid personal holidays each calendar year. Part-time employees shall be granted personal holidays on a prorated basis. New employees earn personal holidays for the calendar year in which he/she begins employment, based on the month in which employment begins:

January – March

3 personal holidays

April – June

2 personal holidays

July – September

1 personal holiday

October – December

None

New employees are eligible to take personal holidays after 90 days of employment.

Retirement

Travis County is a member of the Texas County & District Retirement System with mandatory participation by certain classes of employees. Seven percent (7%) of the gross salary is deducted each pay period. An employee is fully vested after eight years of service. Benefits are prorated for part-time employees.

Sick Leave

Regular employees earn sick leave at a rate of eight hours per month with unlimited accrual during employment. Part-time employees earn sick leave on a pro-rated basis.

Parental Leave

Each Full-time Paid Parental Leave Eligible (PPL) Employee is entitled to a total of 320 hours of Paid Parental Leave in a 12 month period. Paid Parental Leave for Part-time PPL Eligible Employees is prorated based on the number of hours that they are regularly scheduled to work.

Tuition Refund

Certain classes of full-time employees may receive reimbursement for fees associated with pre-approved, job related course work completed satisfactorily.

Vacation

Based on years of county service, regular, full-time employees earn vacation time at the following rates:

0 to 5 years

4.0 hours per pay period

6 to 10 years

4.5 hours per pay period

11 to 15 years

5.0 hours per pay period

16 to 20 years

5.5 hours per pay period

21 plus years

6.0 hours per pay period

Part-time employees earn vacation leave on a pro-rated basis.

Workers’ Compensation

The county provides all employees workers’ compensation coverage with benefits in accordance with state statute, if the employee sustains an injury out of, or in the course of work.

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