- Contract
- Kyiv, Ukraine
Norwegian Refugee Council
Job Description
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Description
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All NRC employees are expected to work by the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.
Responsibilities
Role and responsibilities
- The HR Admin Technical Assistant will be responsible for the day-to-day implementation of HR and Admin work at the Area level.
Generic responsibilities:
- Adhere to NRC policies, tools, handbooks and guidelines.
- Assist a range of support with the implementation of the support function portfolio according to plan of action.
- Independently implement procedures and activities within own function or core competency as delegated.
- Responsible for organizing and delivery of tasks in line with priorities and standards.
- Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work.
- Collaborate with relevant departments & focal points.
- Promote and share ideas for improvement in your area of expertise.
Specific responsibilities
- Perform all administrative tasks to ensure the smooth operation of Area Offices: ordering cleaning supplies, office supplies and consumables, management of lease agreements in Kyiv oblast (Kyiv office, LAC office, guest house, expats apartments) by preparing the lease agreements, submitting PR/PO necessary for rent payments, being the focal point for all the Landlords, preparing lease amendments (extension, termination, other changes of the agreement).
- Focal point for cleaning company, reporting any issues to HR/Admin Coo.
- Assist in drafting letters, cover letter for official correspondence. Reply to general information requests with accurate information. Sending, receiving, distributing and filing incoming and outgoing correspondence.
- Organize events and meetings in Kyiv oblast (finding venue, organizing catering, processing the payment).
- Booking accommodation in Kyiv oblast for NRC staff and visitors if needed
- Deal with official institutions when needed.
- Provide research and administrative support when necessary.
- Timely reconciliation of cash advance if taken.
- Perform other relevant tasks as requested by the Line Manager / ASM / AM / CD.
- Proceed with staff timesheets from Kyiv AO (collecting signatures, archiving).
- Prepare Orders for business trips according to TARs & Per Diems.
- Perform other relevant tasks as requested by the Line Manager / ASM / AM.
Competencies
Professional competencies:
- Bachelor’s degree in relevant field. University degree will be an asset.
- Minimum 1 year of similar work experience.
- Experience working in a humanitarian organization will be an asset.
- Experience working in a complex and volatile context.
- Intermediate in English, fluent in Ukrainian, written and spoken.
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